Administrative Coordinator, Opioid Overdose Prevention Training Project

Brief Overview:

We are seeking a full time Administrative Coordinator (AC) to join HRiA’s OOPTP to develop and maintain systems to support the overall success of OOPTP’s training initiatives and projects.  This is an exciting opportunity to get involved in training, overdose prevention and harm reduction work, and become a part of a vibrant and growing public health organization.

Position Description:

Through the Opioid Overdose Prevention Training Project (OOPTP), HRiA provides technical assistance and training in opioid overdose prevention, recognition, and response to staff and service providers in community corrections centers, homeless shelters, family shelters, public libraries, public housing, and other venues. In addition, we provide training to “sister agencies” of the Massachusetts Department of Public Health, including the Department of Mental Health, the Department of Transitional Assistance and the Department of Children, Youth and Families, among others.  The goal is to help staff prevent, prepare for and be able to respond to opioid overdose emergencies. The OOPTP is funded by the Massachusetts Department of Public Health, Bureau of Substance Addiction Services.

The Administrative Coordinator (AC) will work collaboratively in a team-oriented environment. The AC will perform a wide range of administrative duties to assist our OOPTP.  The AC will be responsible for a wide range of duties addressing the administrative, programmatic, communications/marketing, event planning and other vital needs of OOPTP and its project deliverables.

The AC will work to support the efforts of the OOPTP by working on logistics, social media, website updates, evaluation and data components and other logistical needs as they arise. They will report to the Training Associate on this project.

This is a great opportunity for someone who has experience (or is interested in gaining experience) in training/event/meeting planning, logistical coordination, social media, and marketing around the topics of overdose prevention, harm reduction, and substance use. Individuals with strong attention to detail, good interpersonal and communication skills, and an interest in serving in a mission-driven environment will thrive in this position.

Duties and Responsibilities:

Project Work

  • Coordinate and maintain systems of communication and work coordination of Opioid Overdose Prevention Training Project team members, including but not limited to, scheduling, and transcribing meetings and training notes.
  • Schedule and coordinate trainings and events by recruiting and registering target audiences, ordering and organizing supplies, preparing, and packing materials for trainings, conferences, and special presentations, completing staff travel arrangements and expense reports.
  • Develop, format, edit and/or proofread written project documents, email communications, and other materials and correspondence for meetings, trainings, conferences, and presentations.
  • Input data and maintain databases for trainings, e-mail communications, conference registration, and evaluation data; develop regular reports.
  • Respond to project information requests by telephone and e-mail.
  • Support accounts payable and receivable by creating invoices/check requests for payment/billing for vendors, and clients and tracking expenses and income.
  • Provide administrative and programmatic support for the team as requested.

Management

  • Assist team with tasks to address client, project, and/or team management needs.
  • Participate in staff meetings, committees, and other workgroups, as appropriate.

Thought Leadership

  • Build or develop knowledge of substance use disorder, and skills in project coordination and support.
  • Assist with preparing and presenting reports and results.
  • Attend conferences/events with senior HRiA staff.
  • Suggest ideas or improvements through participating in teams and committees.

Business Development

  • Assist with writing proposals, scopes of work, and/or budgets and amendments, as appropriate.
  • Gather and prepare proposal or scope of work documentation.
  • Prepare proposals for submission, including formatting, design, packaging, and delivery.

Candidate Qualifications:

  • Bachelor’s degree and one year of professional experience in an office setting.
  • Organized, detail oriented and able to meet deadlines.
  • Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously.
  • High level of professionalism and self-motivation, with a demonstrated ability to commit to and follow through on projects.
  • Strong written, verbal and interpersonal skills; including communicating by phone and in person with community members and organizational partners.
  • Able to work independently and as a part of a team.
  • Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
  • Experience in training coordination, event planning, and logistical support is desirable.
  • Flexibility and a sense of humor.
  • Interest in and commitment to overdose prevention work, harm reduction work, and substance use work
  • Interest in working in a team and capacity to also work independently.
  • Experience working in diverse and multi-cultural settings preferred.

This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under their supervision.  The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Health Resources in Action offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous starting vacation of four weeks

To apply, submit your cover letter and resume online.



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