We are seeking a full time Program Associate (PA) to join HRiA’s OOPTP to develop and implement trainings and provide project management to support the overall success of OOPTP’s training initiatives and projects. This is an exciting opportunity to get involved in training, overdose prevention and harm reduction work, and become a part of a vibrant and growing public health organization.
Through the Opioid Overdose Prevention Training Project (OOPTP), HRiA provides technical assistance and training in opioid overdose prevention, recognition, and response to staff and service providers in community corrections centers, homeless shelters, family shelters, public libraries, public housing, and other venues. In addition, we provide training to “sister agencies” of the Massachusetts Department of Public Health, including the Department of Mental Health, the Department of Transitional Assistance and the Department of Children, Youth and Families, among others. The goal is to help staff prevent, prepare for and be able to respond to opioid overdose emergencies. The OOPTP is funded by the Massachusetts Department of Public Health, Bureau of Substance Addiction Services.
The Program Associate for the OOPTP will provide opioid overdose prevention training and related technical assistance to sites across Massachusetts. The Program Associate will be part of a dynamic training team and work with a co-trainer at most sites. They will function as a substance use/opioid overdose subject matter expert and trainer on the team. They will contribute to training development, delivery, and evaluation. In addition, the Associate will provide project management expertise in order to manage other aspects of the work, communicate with partners and clients, develop training materials, and help coordinate meetings and events. The Training Associate will also support the work of the Training and Capacity Building Department and other projects as applicable.
The Program Associate will report to the Managing Director of Training and Capacity Building Department, and will collaborate with our substance use disorder projects at HRiA (e.g., the Massachusetts and Illinois Helplines). This is an exempt, full-time position.
Duties and Responsibilities:
- Coordinate and maintain systems of communication and work coordination of Opioid Overdose Prevention Training Project team members, including but not limited to, scheduling, and transcribing meetings and training notes.
- Schedule and coordinate trainings and events by recruiting and registering target audiences, ordering and organizing supplies, preparing, and packing materials for trainings, conferences, and special presentations, completing staff travel arrangements and expense reports.
- Develop, format, edit and/or proofread written project documents, email communications, and other materials and correspondence for meetings, trainings, conferences, and presentations.
- Input data and maintain databases for trainings, e-mail communications, conference registration, and evaluation data; develop regular reports.
- Respond to project information requests by telephone and e-mail.
- Support accounts payable and receivable by creating invoices/check requests for payment/billing for vendors, and clients and tracking expenses and income.
- Provide administrative and programmatic support for the team as requested.
- Assist team with tasks to address client, project, and/or team management needs.
- Participate in staff meetings, committees, and other workgroups, as appropriate.
- Build or develop knowledge of substance use disorder, and skills in project coordination and support.
- Assist with preparing and presenting reports and results.
- Attend conferences/events with senior HRiA staff.
- Suggest ideas or improvements through participating in teams and committees.
- Assist with writing proposals, scopes of work, and/or budgets and amendments, as appropriate.
- Gather and prepare proposal or scope of work documentation.
- Prepare proposals for submission, including formatting, design, packaging, and delivery.
- Bachelor’s degree and two years of professional experience in an office setting.
- Organized, detail oriented and able to meet deadlines.
- Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously.
- High level of professionalism and self-motivation, with a demonstrated ability to commit to and follow through on projects.
- Strong written, verbal and interpersonal skills; including communicating by phone and in person with community members and organizational partners.
- Able to work independently and as a part of a team.
- Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
- Experience in training coordination, event planning, and logistical support is desirable.
- Flexibility and a sense of humor.
- Interest in and commitment to overdose prevention work, harm reduction work, and substance use work
- Interest in working in a team and capacity to also work independently.
- Experience working in diverse and multi-cultural settings preferred.
This description is intended to indicate the kinds of work duties that will be required in this position. It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under their supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.
How to Apply:
HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.
HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
Health Resources in Action offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous starting vacation of four weeks
To apply, submit your cover letter and resume online.
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