Program Coordinator

Brief Overview:

We are seeking a Program Coordinator to provide a range of programmatic and administrative support for several capacity building assistance (CBA) and grantmaking projects.

Position Description:

This is an exciting opportunity to become part of a vibrant and growing public health organization and contribute to initiatives focused on reducing health disparities in Massachusetts. This is a full-time, non-exempt position. The Program Coordinator will initially work remotely (due to HRiA’s COVID-19 policies) and will eventually be based in HRiA’s Boston office.

HRiA seeks a Program Coordinator with a keen understanding of operational procedures and who can work collaboratively in a team-oriented, fast-paced, deadline-driven environment. They will provide programmatic and administrative support to assist program staff in developing, implementing, and managing several programs and projects.  Specifically, the Program Coordinator will support two state-level projects and associated teams:

  • COVID-19 Community Interventions Project will provide grants and CBA services to up to 15 community -based organizations to reduce morbidity and mortality of COVID-19 in communities experiencing the greatest inequities.
  • MassHealth Provider Access Improvement Grant Program (PAIGP) provides grants to eligible MassHealth providers to increase access to health care and improve outcomes for patients with disabilities, or for whom English is not a primary language, through the purchase of medical diagnostic equipment, communication devices, and other resources.

Duties and Responsibilities:

The Program Coordinator will provide a range of grantmaking and CBA support for the COVID-19 and PAIGP teams, including:

Project Work

  • Assist with developing, programming, and managing grant application processes through the Blackbaud online portal and/or other systems.
  • Engage with and support application reviewers and manage distribution of materials and stipends.
  • Prepare and distribute a range of grant documentation, including award and declination letters, grant agreements, check requests, and other materials.
  • Coordinate, schedule, and support trainings and other technical assistance for applicants and grantees.
  • Help monitor and document grantee progress and accomplishments and support overall project evaluation activities.
  • Provide routine administrative support, such as scheduling meetings, coordinating event logistics, taking notes, and responding to project inquiries.
  • Help compile, write, and proofread summaries and reports to document project activities and accomplishments.


  • Assist team members with tasks to address client, project, and/or team management needs.
  • Participate in staff meetings, committees, and other workgroups.

 Thought Leadership

  • Identify and suggest ideas to improve project activities and processes.
  • Assist with preparing and presenting reports and results.

Business Development

  • Support project management in securing continuation of project funding, as needed.
  • Gather and prepare documentation for proposals and/or contract extensions, as needed.


Candidate Qualifications:

  • Bachelor’s degree or at least two years of equivalent experience in a professional office setting.
  • Organized, detail-oriented and able to meet deadlines.
  • Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously.
  • High level of professionalism and self-motivation, with a demonstrated ability to commit to and follow through on projects.
  • Strong written, verbal and interpersonal skills, including communicating by video conference, phone, and/or in person (when needed) with community members and organizational partners.
  • Able to work independently and as a part of a team.
  • Proficiency in Microsoft Office, especially Outlook, Excel, Word, Teams, OneNote and PowerPoint.
  • Proficiency in or capability of learning new software, including Blackbaud, Zoom, and Adobe Acrobat.
  • Experience in event planning, coordination, and logistical support.
  • Excellent problem solving, organizational, critical thinking, and interpersonal skills.
  • Resourceful self-starter with a proven ability to perform under tight deadlines.
  • Flexibility and a sense of humor.
  • A commitment to racial and health equity, and diversity of thought, backgrounds, and perspectives.
  • Experience working in diverse and multi-cultural settings preferred.

This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the ability of any supervisor to assign, direct, and contract work of staff under their supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

HRiA offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous vacation starting at four weeks.

To apply, submit your cover letter and resume online.

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