Administrative Coordinator, Center for Gun Violence Research and Education, the HAVI

Brief Overview:

We are seeking an Administrative Coordinator to support our development and growth of a Center for Gun Violence Research and Education that focuses on research, innovation, education, and community solutions.

Position Description:

To heal communities affected by violence, The Health Alliance for Violence Intervention ( fosters hospital and community collaborations to advance equitable, trauma-informed care for violence intervention/ prevention programs. Our vision is to build a system of healthcare that mobilizes hospitals and communities to end violence, together.

Hospital-based violence intervention programs (HVIPs) vary in their design and scope. Essential components of HVIPs include a brief intervention to violently injured patients in the emergency department or at the hospital bedside and intensive community-based case management services following discharge. HVIP services are provided by culturally specific Violence Prevention Professionals. HVIPs are rooted in the philosophy that violence is preventable, and that violent injury offers a “teachable moment” and unique opportunity to break cycles of violence. HVIPs embrace a public health approach to violence prevention as they are grounded in data, which indicate that victims of violence are at elevated risk for re-injury and violence perpetration. This model has been the subject of numerous peer-reviewed studies indicating promising impact on injury recidivism, criminal justice contact, and trauma symptoms. HVIPs are now a recommended practice by the federal government.

The network has grown to hundreds of individuals, including physicians, nurses, social workers, therapists, violence prevention professionals, outreach workers and researchers who are affiliated with 49 member programs in the U.S., Canada, England, and El Salvador. Our goal is to support the growth of HVIPs throughout the United States. The HAVI is structured within 4 divisions: Capacity Building, Organizational Growth and Equity, Policy and Communications, and Communities of Practice.

HVIPs are one of a handful of evidence-informed practices that support cities reduce violence and scale trauma-informed care. The field has largely been fractured, and recent federal, state and local advocacy efforts have helped encourage collaboration and coordination across various approaches. This shift – from individual programs to integrated strategies – has led to an emergent concept of a community violence intervention ecosystem (CVI ecosystem).

The HAVI is a fiscally sponsored project of Health Resources in Action, Inc. (HRiA).

The vision for Center on Gun Violence Research and Education is a national center focused on improving community capability to develop, deploy and scale evidence-based community and health care solutions to prevent gun violence, and mitigate the impact of this violence on families and communities. Furthermore, the center would promote a public health approach to reducing gun violence through public and professional communication campaigns. The center would facilitate collaborative partnerships with academia, governmental organizations, foundations, and private/non-profit organizations. The Center will seek to sponsor research, as well as care innovation and educational initiatives. The work produced by the Center will aim to 1) reduce the incidence and impact of gun violence, including suicide, 2) address the emotional and psychological trauma related to the aftermath of shootings, including the disparate impact that gun violence has in communities of colors, and 3) focus on providing strong leadership and collaboration with other organizations seeking to participate in solutions that will have a real impact. The Center will develop, test, and scale public health and healthcare solutions to addressing gun violence.

Additionally, the Center will amplify its impact through the provision of funding a set of non-profit organizational partners.  In addition, the Center may also collaborate with non-governmental organizations, universities, community-based organizations, healthcare organizations and other stakeholder with a shared interest in gun violence prevention research, innovation, education, and community-based solutions to gun violence. The Center will lead efforts in four pillars 1) care delivery innovation, 2) research, 3) education, and 4) community-based solutions. The Center will oversee sub-grant funding and serve as a convenor and thought leader for collaborating organizations.

We seek candidates with a passion for violence intervention work and who understand the contributions our inter-disciplinary communities play in advancing public health approaches to violence and research that transforms systems across the country.

The Administrative Coordinator will support our development and growth of a Center for Gun Violence Research and Education that focuses on research, innovation, education, and community solutions. The Center will authentically engage institutional and community partners to produce rigorous science and implement evidence-based/informed approaches to address the scourge of violence through multi-sector, collaborative initiatives that impact individuals, groups, and systems.

The Administrative Coordinator, Center for Gun Violence Research and Education is an exempt and full-time position that reports to the Managing Director of the Center and has a salary range between $60,000 – $65,000.

The HAVI is a fully remote organization that is fiscally sponsored by HRiA. All HAVI staff who are fully vaccinated may work in HRiA’s Boston office as desired and/or conduct in-person work activities as necessary. This position can be fully remote or hybrid, depending on the location of the candidate.

HRiA offers strong benefits to its employees, including competitive salaries, health insurance, retirement plan, flexible summer hours, vacation starting at 4 weeks, 13 paid holidays, plus office closure time during the last week of December.

The Administrative Coordinator, Center for Gun Violence Research and Education will report to the Managing Director, Center for Gun Violence Research and Education. This is an exempt, full-time, fully remote position.

Duties and Responsibilities:

This includes but is not limited to the following:


  • Provide administrative support for the Center, including communications, scheduling, drafting, reviewing, and proofreading materials, ordering supplies and curating resources for projects, stakeholder engagement and staff development.
  • Assist the Managing Director in scheduling, planning and implementing meetings, projects events and other activities.
  • Manage the technology and materials development for in-person and virtual convenings
  • Organize and maintain the Division’s internal files and documents
  • Coordinate regular outreach to check in with individual grantees
  • Coordinate the grantee onboarding process
  • Track and support grantees with any grant requirements
  • Organize and manage the Department’s internal files and documents
  • Update and share resources with existing and prospective grantees
  • Manage additional tasks, as assigned.

Project Work

  • Schedule and facilitate calls, take meeting notes, develop agendas, and report on next steps and meeting outcomes.
  • Provide responsive and careful client management for funders, grant recipients, advisory board members, and other partners.
  • Provide technical and administrative support for both on-line and virtual training and coordinate training logistics prior to and during training, including virtual training support.
  • Assist in the development and collection of reporting documentation.
  • Provide administrative support for events and programming
  • Complete other duties as assigned.

Thought Leadership

  • Participate in the development and facilitation of co-created spaces to meaningfully engage with stakeholders and grantees.
  • Identify best and promising practices for working in and developing relationships in virtual environments.
  • Conduct general research on gun violence prevention, adult education, and related topics as needed.
  • Participate in HAVI/HRiA committees, workgroups, and organization-wide events, as appropriate, and suggest improvements in processes.

Business Development

  • Assist with grant proposal writing and/or submission, as requested

Special Requirements

  • At least two years of experience in program coordination, administrative coordination and operational support including writing, notetaking, and scheduling
  • Flexible and creative problem-solver who is comfortable in a fast-paced environment
  • Ability to communicate effectively with a variety of different audiences
  • Ability to work in a virtual, remote environment
  • Ability to travel nationally as needed

Candidate Qualifications:

  • A commitment to racial equity, and diversity of thought, respectful of cultural backgrounds, and perspectives
  • Organized, detail-oriented and able to meet deadlines in a fast-paced environment
  • Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously
  • High level of engagement and self-motivation, with a demonstrated ability to commit to and follow through on projects and strong organizational skills and accuracy.
  • Strong written, verbal and interpersonal skills, including communicating by videoconference, phone, and/or in person (when needed) with community members and organizational partners
  • Able to work independently and as a part of a team
  • Proficiency in Microsoft Office, especially Outlook, Excel, Word, Teams, OneNote and PowerPoint
  • Proficiency in or capability of learning new software, including Zoom, Insightly (CRM) and Adobe Acrobat
  • Experience in event and meeting planning, coordination, and logistical support
  • Excellent problem solving, organizational, and critical thinking skills
  • Resourceful self-starter with a proven ability to perform under tight deadlines
  • Strong written, verbal and interpersonal skills, including communicating by videoconference, phone, and/or in person (when needed) with community members and organizational partners
  • Flexibility and a sense of humor
  • Ability to efficiently manage multiple tasks with accuracy and adapt to changing priorities
  • Ability to travel nationally, at the HAVI’s expense

This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision.  The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse workforce that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally specific services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Health Resources in Action offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous starting vacation of four weeks.

To apply, submit your resume and cover letter online.

Please include in your cover letter experience (paid or unpaid) as it relates to this job description as well as any other relevant or adjacent skill sets. To apply, submit your cover letter and resume online by May 31, 2023. Please note that the interview process will consist of a minimum of two video interviews and the submission of relevant work samples or a written skills-based exercise. If accommodation is required, we welcome any request at any point in the application process.

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