We are seeking an Administrative Coordinator to primarily work on a statewide violence prevention capacity building initiative through administrative and coordination support including supporting training and event planning, communications and marketing, and program development.
Health Resources in Action (HRiA) is a non-profit, public health consulting organization with a mission to help people live healthier lives and create healthy communities through prevention, health promotion, policy, and research. With an emphasis on community engagement and commitment to racial and healthy equity, HRiA has earned a national reputation as a leader in the fields of public health and social change. We work with diverse clients and sectors who share our vision of healthier communities, including the U.S. Centers for Disease Control and Prevention, the U.S. Department of Health and Human Services, state and local health departments, hospitals, and philanthropic entities.
Since its founding in 1957, HRiA has been at the forefront of public health, leading the way to promote healthier and more vibrant communities. Our work recognizes the impact of structural racism and social and economic factors on health outcomes. Our health equity framework centers racial equity and guides our work with communities, partners, and clients as well as our internal policies and processes. HRiA is also a member of the National Network of Public Health Institutes with over 40 affiliates across the US.
HRiA’s core services comprise five clusters: capacity building assistance (CBA), grantmaking for biomedical research and community health initiatives, research and evaluation, public health services, and health and racial equity. Our services help people, organizations, and communities build the competencies, infrastructure, and resources necessary to improve public health and achieve health and racial equity.
For more information about HRiA visit http://www.hria.org.
The Administrative Coordinator will primarily work on a statewide violence prevention capacity building initiative through administrative and coordination support – supporting training and event planning, communications and marketing, and program development. This is a great opportunity for someone who has experience (or is interested in gaining experience) in training/event/meeting planning, logistical coordination, social media, web development, and marketing. Individuals with strong attention to detail, good interpersonal and communication skills, and an interest in serving in a mission-driven environment will thrive in this position.
This is a non-exempt, full-time position with a salary range of $45K to $55K, based on skills and experience. This position is based at our office in Boston, MA and may require up to three days in the office per week. This position will require local travel around Massachusetts. A valid driver’s license is required and access to a personal vehicle is preferred.
Duties and Responsibilities:
Administrative and Project Work
- Coordinate training registration, recruitment, and outreach; answer project-related questions; attend and support trainings, as needed.
- Assist in the development of a website for this initiative, and update/maintain website and social media
- Assist program team administratively, including coordinating staff travel arrangements, check requests, expense reporting and reimbursements, etc.
- Input data and maintain databases for trainings, e-mail communications, conference registration, and evaluation data; develop regular reports.
- Create professional and polished formatted documents, email newsletters, and other correspondence.
- Assemble and ship mailings and materials and ordering of supplies.
- Facilitate and note take for project meetings and other opportunities and events.
- Assist with preparing and presenting reports and results.
- Suggest ideas/improvements through participation in teams and committees.
- Assist team in preparation, editing, and formatting of proposals and grant applications and other related materials.
- Update and maintain new business database (Insightly).
Typical hours are 9 am – 5pm EST, with the possibility for later evenings and weekend events.
This description is intended to indicate the kind of work duties that will be required in this position. It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under their supervision. These duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.
- A commitment to racial and health equity, and diversity of thought, backgrounds, and perspectives.
- Bachelor’s degree and 1 year of relevant experience; or 2-3 years of relevant experience in an office environment and/or community organization.
- An interest in community violence prevention/intervention work.
- Experience in training coordination, event planning, and logistical support.
- Demonstrated ability to prioritize and coordinate multiple projects simultaneously.
- Strong time management, critical thinking, and problem-solving skills.
- Excellent attention to detail, especially with editing, scheduling meetings, and managing logistics.
- Ability to work as part of a team and independently, with strong communication skills.
- Flexibility and a sense of humor.
- Knowledge of Microsoft software specifically, MS Word, Excel, PowerPoint, Outlook, Teams.
- Experience with any or all the following is desirable: WordPress, Constant Contact, Survey Monkey, and various social media platforms.
- Ability to travel throughout the state to attend and coordinate events (at HRiA’s expense).
- Ability to participate in occasional weekend and evening events.
How to Apply:
HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.
HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
HRiA offers an attractive benefits package including medical, dental, and life insurance, short term disability insurance, retirement plan, tax-deferred annuity, flexible work schedules, and generous paid time off, including vacation starting at four weeks, sick time, and office closure at the end of December.
Generally, our interviews take place between 9am-5pm EST. If this is a barrier to you in any way, please let us know so we can work with the interview team to find a time that works for you.
Applications will be considered until the position is filled. Applications without cover letters will not be considered.
To apply, submit your cover letter and resume online.
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