Budget & Contracts Associate

Brief Overview:

We are seeking a Budget & Contracts Associate to be responsible for supporting a specific portfolio of work within the organization.

Position Description:

Health Resources in Action, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and social systems. Together with our partners, clients, and collaborators, we create actionable solutions so that all people can thrive.

In 1957, The Medical Foundation (TMF) was created to primarily fund biomedical research in Massachusetts. Since then, we’ve been on a journey of evolution. We changed our name to Health Resources in Action (HRiA) to reflect our impact in the field of public health. Today, HRiA works with individuals, organizations, and communities to drive a policy and systems change approach to advance health and racial equity.

HRiA seeks sustainable solutions for complex problems using an anti-racist approach. We aim to be adaptable and flexible in meeting clients and partners where they are, offering our decades of knowledge and resources to collectively realize our dream of equitable, sustainable health for all. The foundation of this work is centered on our values:

  • Health and racial equity by identifying and addressing the root causes of health inequities, intentionally working to shift narratives and power imbalances and disrupt all systems of oppression.
  • Leading with heart by demonstrating our passionate commitment to our work, continuously challenging ourselves with humility and vulnerability while pursuing and holding ourselves accountable to our mission.
  • Collaboration by intentionally and respectfully leading, partnering, and following to strengthen relationships, uplift different voices and build trust.
  • Innovation by driving toward new strategies, questioning norms, and continuously learning and evolving to support the needs of our clients and communities.

HRiA offers exciting, engaging, and challenging employment opportunities for facilitators, trainers, researchers, analysts, policy specialists, grant managers, and more. People come to HRiA because of our commitment to advancing health equity and inspiring work; they stay for our wonderful clients, partners, and dedicated and dynamic staff. With our growing portfolio of high-impact work, person-centered policies, and generous benefits, our team continually invests in making HRiA a great place to work. Our diverse staff of over 270 people hail from 30+ states, with a homebase in Boston’s Chinatown neighborhood.

For more information about the organization visit http://www.hria.org.

This is an outstanding opportunity for a Budget & Contracts Associate with solid experience working with budgets and/or contracts to apply their knowledge and skills to a growing and dynamic organization. The position affords the chance to work collaboratively with a range of program and administrative staff and is a growth opportunity for an energetic, self-motivated professional.

The person in this role will work directly with a Contracts Administrator to understand and follow through on all contractual aspects of the work. This includes collaborating to prepare and review contracts, and implementing the approval, filing, and compliance processes. The Budget & Contracts Associate is also responsible for the appropriate invoicing procedures for select contracts.

This is an exciting, fast-paced opportunity that requires a keen attention to detail and an ability to work well and calmly under pressure. This is a full time, exempt position with a salary range of $55,000-$65,000 annually. This role may be performed remotely or in-office.

Duties and Responsibilities:

  • Federal, state and private contract preparation and implementation
    • Generate contracts for assigned projects and departments responding to and/or using existing templates;
    • Review outside contracts and suggest changes to protect the organization and impact revenue timing;
    • Ensure proper approvals of contracts and grant letters, and routing and filing of scans;
    • Maintain accurate contract log, with all appropriate contract and invoice information;
    • Reconcile final contracts with budget; resolve discrepancies;
    • Work with colleagues in programs and accounting to prepare and submit amendment/line-item adjustment requests; ensure follow-through.
  • Contract and grant compliance
    • File necessary reports for government and non-government contracts and grants, including financial and diversity reports;
  • Invoice preparation and tracking
    • Support the Contracts Administrator in monitoring contract spending and reviewing with program directors and staff;
    • Lead monthly invoicing activity, working with colleagues in budget and contracts and programs and accounting to ensure accurate, timely, and complete invoicing that is properly tracked internally;
    • Prepare invoices/drawdown requests and enter into EIM, PMS, ASAP, and similar systems; Maintain internal tracking.
    • Review expense transactions and reclass as appropriate with direction from Contracts Administrator’s support
  • Departmental
    • Complete requests from auditors as appropriate.
  • Other duties as assigned.

Candidate Qualifications:


  • 2-3 years of experience administering grants and contracts (generally in post-award);
  • Relevant bachelor’s degree;
  • Advanced Excel skills; strong general computer skills (Word, Outlook, databases, etc.);
  • Accounting software experience is a plus.

Personal Characteristics

  • Ability to articulate an interest in HRiA’s mission.
  • A commitment to value diversity of thought, backgrounds, and perspectives;
  • Collegial and outgoing nature with strong interpersonal skills;
  • Attention to detail and accuracy;
  • Ability to work independently and contribute to a team;
  • Demonstrated ability to prioritize and coordinate multiple projects simultaneously;
  • Ability to understand new tasks quickly;
  • Excellent oral and written communication skills; and
  • Ability to work calmly under pressure.

This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision.  The use of an illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.   

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.   

Health Resources in Action offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous starting vacation of four weeks.  

To apply, submit your resume and cover letter.

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