Budget & Contracts Coordinator

Brief Overview:

We are seeking a Budgets & Contracts Coordinator to be responsible for management of the grants database and select accounts receivable work (not collections).

Position Description:

Health Resources in Action, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and social systems. Together with our partners, clients, and collaborators, we create actionable solutions so that all people can thrive.

In 1957, The Medical Foundation (TMF) was created to primarily fund biomedical research in Massachusetts. Since then, we’ve been on a journey of evolution. We changed our name to Health Resources in Action (HRiA) to reflect our impact in the field of public health. Today, HRiA works with individuals, organizations, and communities to drive a policy and systems change approach to advance health and racial equity.

HRiA seeks sustainable solutions for complex problems using an anti-racist approach. We aim to be adaptable and flexible in meeting clients and partners where they are, offering our decades of knowledge and resources to collectively realize our dream of equitable, sustainable health for all. The foundation of this work is centered on our values:

  • Health and racial equity by identifying and addressing the root causes of health inequities, intentionally working to shift narratives and power imbalances and disrupt all systems of oppression.
  • Leading with heart by demonstrating our passionate commitment to our work, continuously challenging ourselves with humility and vulnerability while pursuing and holding ourselves accountable to our mission.
  • Collaboration by intentionally and respectfully leading, partnering, and following to strengthen relationships, uplift different voices and build trust.
  • Innovation by driving toward new strategies, questioning norms, and continuously learning and evolving to support the needs of our clients and communities.

HRiA offers exciting, engaging, and challenging employment opportunities for facilitators, trainers, researchers, analysts, policy specialists, grant managers, and more. People come to HRiA because of our commitment to advancing health equity and inspiring work; they stay for our wonderful clients, partners, and dedicated and dynamic staff. With our growing portfolio of high-impact work, person-centered policies, and generous benefits, our team continually invests in making HRiA a great place to work. Our diverse staff of over 270 people hail from 30+ states, with a homebase in Boston’s Chinatown neighborhood.

For more information about the organization visit http://www.hria.org.

Health Resources in Action (HRiA) is hiring for a Budgets & Contracts Coordinator to support the financial and contractual administration of a range of governmental and private funding. This role affords the opportunity to work collaboratively with a range of program and finance staff within a growing and dynamic non-profit organization. The Budgets & Contracts Coordinator will be a member of the Budgets & Contracts team within the Administration & Finance cluster at HRiA headquarters. This position reports to the Associate Director, Budgets & Contracts.

Position Description:

The finance team is searching for a Budgets & Contracts Coordinator to be responsible for management of the grants database and select accounts receivable work (not collections). The position also includes obtaining approvals for contracts and completing accurate data entry into the vendor database. The Budgets & Contracts Coordinator may also assist in special projects such as aligning coding between sets of accounts, organizing historical and current files into a new folder hierarchy, and contacting vendors for standard paperwork for contract compliance.

This is a great opportunity that requires a keen attention to detail and the ability to work as part of a team and independently. This is a full-time, exempt position with a pay range of $50,000-$55,000 annually plus benefits. The role is remote with the option of being based out of HRiA’s Headquarters office in Boston, MA. Limited travel may be required for trainings, retreats, or meetings.

Duties and Responsibilities:

  • Grants database
    • Input and manage project data in critical systems in a timely manner. This requires unrelenting attention to detail, curiosity, and puzzle-solving skills.
  • Accounts receivable
    • Lead monthly invoicing activity for a selection of projects, working with colleagues in programs and finance to ensure accurate, timely, and complete invoices that are tracked internally and distributed to clients/funders promptly.
  • Contract management
    • Prepare monthly financial reporting package for each department or cluster and manage feedback and changes from colleagues about the information.
    • Obtain approvals for and enter accurate information into the vendor database.
    • Manage consultant files and ensure compliance with contracting terms.
  • Assist in preparing proposals, including completing administrative and financial forms and/or documents.
  • Other duties as assigned

Candidate Qualifications:

  • Bachelor’s degree in business, finance, accounting, or other applicable field of study, or equivalent 0-2 years of experience
  • Database experience
  • Excellent interpersonal, verbal, and writing skills needed to communicate effectively with a diverse population of internal and external stakeholders
  • Unrelenting attention to detail and accuracy
  • Strong computer skills (Outlook, Word, Excel, etc.)
  • Commitment to HRiA’s core mission and values and an ability to model those values in relationship with colleagues and partners
  • A commitment to value diversity of thought, backgrounds, and perspectives
  • Demonstrated time management and problem-solving skills with an ability to organize and prioritize workload, identify problem areas, and take action to meet deadlines

How to Apply:

To be considered for this role, please submit a resume and cover letter. This description is intended to indicate the kinds of work duties that will be required in this position. It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

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