Grantmaking Program Coordinator

Brief Overview:

We are seeking a highly talented Grantmaking Program Coordinator to provide a range of programmatic and administrative support for our Community Health Grantmaking department. Candidates must be based in Massachusetts.

Position Description:

Health Resources in Action, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and social systems. Together with our partners, clients, and collaborators, we create actionable solutions so that all people can thrive.

In 1957, The Medical Foundation (TMF) was created to primarily fund biomedical research in Massachusetts. Since then, we’ve been on a journey of evolution. We changed our name to Health Resources in Action (HRiA) to reflect our impact in the field of public health. Today, HRiA works with individuals, organizations, and communities to drive a policy and systems change approach to advance health and racial equity.

HRiA seeks sustainable solutions for complex problems using an anti-racist approach. We aim to be adaptable and flexible in meeting clients and partners where they are, offering our decades of knowledge and resources to collectively realize our dream of equitable, sustainable health for all. The foundation of this work is centered on our values:

  • Health and racial equity by identifying and addressing the root causes of health inequities, intentionally working to shift narratives and power imbalances and disrupt all systems of oppression.
  • Leading with heart by demonstrating our passionate commitment to our work, continuously challenging ourselves with humility and vulnerability while pursuing and holding ourselves accountable to our mission.
  • Collaboration by intentionally and respectfully leading, partnering, and following to strengthen relationships, uplift different voices and build trust.
  • Innovation by driving toward new strategies, questioning norms, and continuously learning and evolving to support the needs of our clients and communities.

HRiA offers exciting, engaging, and challenging employment opportunities for facilitators, trainers, researchers, analysts, policy specialists, grant managers, and more. People come to HRiA because of our commitment to advancing health equity and inspiring work; they stay for our wonderful clients, partners, and dedicated and dynamic staff. With our growing portfolio of high-impact work, person-centered policies, and generous benefits, our team continually invests in making HRiA a great place to work. Our diverse staff of over 270 people hail from 30+ states, with a homebase in Boston’s Chinatown neighborhood.

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HRiA is seeking a highly talented Grantmaking Program Coordinator to provide a range of programmatic and administrative support for our Community Health Grantmaking department.  This is an exciting opportunity to become part of a vibrant and growing public health organization and contribute to initiatives focused on addressing racial equity grantmaking.  This is a full-time, non-exempt position. Candidates must be based in Massachusetts.

HRiA seeks a Grantmaking Program Coordinator with a keen understanding of operational procedures and who can work collaboratively in a team-oriented, fast-paced, deadline-driven environment. They will provide programmatic and administrative support to assist program staff in developing, implementing, and managing multiple Community Health Grantmaking projects that fund and advance community and population health across the United States.  This position will report to the Managing Director, Racial Equity Grantmaking, and work collaboratively with a department comprised of Program Officers, Program Associates, Directors, and Managing Directors.

This is a full-time, exempt position. The salary range for this position is $47,000-$54,500 and is commensurate with experience. Health Resources in Action offers an attractive benefits package including employer-funded medical, dental, vision, disability and life insurance, and employer contributions to a tax-deferred annuity.  Additionally, employees enjoy flexible work schedules and other policies that promote work/life balance, vacation starting at four weeks, thirteen paid holidays, plus office closure time for the last week of December.

Duties and Responsibilities:

The Grantmaking Program Coordinator will provide a range of grantmaking, technical assistance and capacity building, and administrative support for the Community Health Grantmaking team, including:

  • Assist with developing and managing application processes through the Blackbaud online portal and/or other online technology systems.
  • Prepare and distribute a range of grant documentation, including award and declination letters, grant agreements, check requests, and other materials.
  • Coordinate, schedule, and support trainings and other technical assistance for grantees.
  • Help monitor and document grantees’ progress and accomplishments and support overall project evaluation activities.
  • Support and address requests from partnership and grantee organizations.
  • Provide support for ongoing capacity building and training sessions for grantees, including meeting preparation, materials, and ongoing communication.
  • Engage with and support application reviewers and manage aspects of review processes.
  • Provide routine administrative support, such as scheduling meetings, coordinating event logistics, taking notes, and responding to project inquiries.
  • Create graphically designed and polished formatted documents, email newsletters, and other correspondence.
  • Provide financial administrative support including processing invoices and other requests for funds.
  • Help compile, write, and proofread summaries and reports to document project activities and accomplishments.
  • Assist team members with tasks to address client, project, and/or team management needs.
  • Participate in staff meetings, committees, and other workgroups.
  • Identify and suggest ideas to improve project activities and processes.
  • Assist with preparing and presenting reports and results.
  • Support project management in securing continuation of project funding, as needed.
  • Gather and prepare documentation for proposals and/or contract extensions, as needed.

Candidate Qualifications:

  • A commitment to racial and health equity, and diversity of thought, backgrounds, and perspectives.
  • Associate’s or Bachelor’s degree, or at least two years of equivalent experience in an office environment and/or community organization.
  • Organized, detail-oriented and able to meet deadlines.
  • Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously.
  • High level of professionalism and self-motivation, with a demonstrated ability to commit to and follow through on projects.
  • Strong written, verbal and interpersonal skills, including communicating by videoconference, phone, and/or in person (when needed) with community members and organizational partners.
  • Able to work independently and as a part of a team.
  • Proficiency in Microsoft Office, especially Outlook, Excel, Word, Teams, OneNote and PowerPoint.
  • Proficiency in or capability of learning new software, including Blackbaud, Zoom, and Adobe Acrobat.
  • Experience in event and meeting planning, coordination, and logistical support.
  • Excellent problem solving, organizational, critical thinking, and interpersonal skills.
  • Resourceful self-starter with a proven ability to perform under tight deadlines.
  • Flexibility and a sense of humor.
  • Experience working in diverse and multi-cultural settings preferred.

This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the ability of any supervisor to assign, direct, and contract work of staff under their supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

To apply, submit your cover letter and resume online by June 28, 2024. Resumes will be reviewed on a rolling basis and as they are submitted until the position is filled.

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