Healthy & Equitable Communities Program Coordinator

Brief Overview:

We are seeking a Healthy & Equitable Communities Program Coordinator to provide a range of programmatic and administrative support for a project in our Grantmaking cluster which supports the Culture of Health Prize (Prize program).

Position Description:

This is an exciting opportunity to become part of a vibrant and growing public health organization and contribute to initiatives focused on addressing racial equity and narrative change for a national initiative of the Robert Wood Johnson Foundation.  This is a full-time, non-exempt position. The Program Coordinator will report to the Managing Director of Healthy & Equitable Communities.

HRiA seeks a Program Coordinator with a keen understanding of operational procedures and who can work collaboratively in a team-oriented, fast-paced, deadline-driven environment. They will provide programmatic and administrative support to assist program staff in developing, implementing, and managing a new program at HRiA.  The Prize program honors and elevates communities working at the forefront of advancing health, opportunity, and equity for all.  A culture of health, as defined by this program, recognizes that where one lives – including access to affordable homes, quality schools, good jobs, and reliable transportation – affects their length and quality of life.  The Prize elevates the compelling stories of places where residents are working together to transform education, jobs, transportation, and housing so better health flourishes for all.  The program honors whole communities for work that they have already accomplished and affirms their direction, which enables them to deepen and expand their local collaborations, leverage their Prize win for additional support and resources, and connect with other communities.

The Prize program is at a pivotal juncture after seven years of annual awards to nearly 50 communities across the country.  The Robert Wood Johnson Foundation has selected HRiA to increase the program’s reach to a range of communities; visibility with important audiences including policymakers, media, health equity-focused networks; and impact on changing narratives on what constitutes a healthy equitable community.  HRiA will be responsible for:

  • Redesigning and managing a national competitive process for the forthcoming applicant pool of the program;
  • Spearheading program activities to accelerate narrative change, which is the main emphasis of the Prize program and is recognized as key in shaping our collective understanding about what healthy, equitable communities are. The Prize program seeks to change the dominant narrative, which emphasizes that opportunities for health are defined by individual choices or chance, to the structural conditions and policies that create those opportunities; and
  • Developing selection and post-selection activities that recognize and celebrate existing and past Prize winners, foster peer fellowship across the cohort, and elevate accomplishments with key audiences including through, but not limited to, strategic communications tactics.

This is a full-time, exempt position. The salary range for this position starts in the low-$50,000’s and is commensurate with experience. Health Resources in Action offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous annual vacation that starts at 4 weeks in addition to 3 weeks of annual sick time.

Duties and Responsibilities:

The Program Coordinator will provide a range of grantmaking, technical assistance and capacity building, and admin support for the Healthy and Equitable Communities team, including:

Project Work

  • Assist with developing and managing application processes for the program through the Blackbaud online portal and/or other systems.
  • Engage with and support application reviewers and manage distribution of materials and stipends.
  • Prepare and distribute a range of grant documentation, including award and declination letters, grant agreements, check requests, and other materials.
  • Coordinate, schedule, and support trainings and other technical assistance for applicants and Prize winners.
  • Help monitor and document Prize winners’ progress and accomplishments and support overall project evaluation activities.
  • Support and address requests from partnership organizations, including Spitfire Strategies, Community Catalyst, and YW Boston.
  • Provide support for a National Advisory Committee, including meeting preparation, materials, and ongoing communication.
  • Provide support for ongoing capacity building and training sessions for Prize winners, including meeting preparation, materials, and ongoing communication.
  • Develop and manage an online communications platform for Prize winners to share resources and convene in a virtual and remote environment.
  • Identify and conduct outreach of networks and local communities across the country who may apply for the Prize program.
  • Provide routine administrative support, such as scheduling meetings, coordinating event logistics, taking notes, and responding to project inquiries.
  • Create graphically designed and polished formatted documents, email newsletters, and other correspondence.
  • Provide financial administrative support including processing invoices and other requests for funds.
  • Help compile, write, and proofread summaries and reports to document project activities and accomplishments.

Management

  • Assist team members with tasks to address client, project, and/or team management needs
  • Participate in staff meetings, committees, and other workgroups

Thought Leadership

  • Identify and suggest ideas to improve project activities and processes.
  • Assist with preparing and presenting reports and results.

Business Development

  • Support project management in securing continuation of project funding, as needed.
  • Gather and prepare documentation for proposals and/or contract extensions, as needed.

Candidate Qualifications:

  • A commitment to racial and health equity, and diversity of thought, backgrounds, and perspectives.
  • Associate’s or Bachelor’s degree, or at least two years of equivalent experience in an office environment and/or community organization.
  • Organized, detail-oriented and able to meet deadlines.
  • Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously.
  • High level of professionalism and self-motivation, with a demonstrated ability to commit to and follow through on projects.
  • Strong written, verbal and interpersonal skills, including communicating by videoconference, phone, and/or in person (when needed) with community members and organizational partners.
  • Able to work independently and as a part of a team.
  • Proficiency in Microsoft Office, especially Outlook, Excel, Word, Teams, OneNote and PowerPoint.
  • Proficiency in or capability of learning new software, including Blackbaud, Zoom, and Adobe Acrobat.
  • Experience in event and meeting planning, coordination, and logistical support.
  • Excellent problem solving, organizational, critical thinking, and interpersonal skills.
  • Resourceful self-starter with a proven ability to perform under tight deadlines.
  • Flexibility and a sense of humor.
  • Experience working in diverse and multi-cultural settings preferred.

This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the ability of any supervisor to assign, direct, and contract work of staff under their supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

HRiA offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous vacation starting at four weeks.

To apply, submit your cover letter and resume online no later than June 22, 2022.



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