Managing Director, Budget and Contract Administration

Brief Overview:

We are seeking a Managing Director to play a leadership role within the Finance Department who will oversee the organization’s budgeting and contract management functions.

Position Description:

This is an exceptional opportunity to be a key player in high performing organization, drawing upon nonprofit finance and management skills to ensure continued financial success and to further transform internal operations.

HRiA’s annual operating budget is over $44 million with an additional $10 million in pass through grants.  HRiA is on a growth trajectory and is funded through a diverse and complex revenue stream of federal, state, and local government contracts, fees for service, and restricted grants.

The Managing Director plays a leadership role within the Finance Department with a focus on management, analysis, and quality assurance.  In overseeing all HRiA budgeting and contracting functions, they develop policies and procedures, manage compliance, and create new systems to improve efficiency and controls.  The Managing Director ensures the integrity and quality of financial data and is responsible for producing clear, accurate financial projections and reports.  With 3-4 direct reports, they motivate and guide a talented team of 11+ staff and report to the Vice President/Chief Operating Officer (COO).

Duties and Responsibilities:

Management

  • Lead and manage the Budgets and Contracts team, including hiring, staff assignments, planning, decision making, implementation, evaluation, and other related responsibilities.
  • Establish and implement departmental goals and priorities.
  • Supervise Senior Managers/Contract Administrators, promote staff’s professional growth and development, and build a high functioning team.
  • Ensure quality customer service and accurate, timely information is provided both internally and externally.
  • Work closely with the Senior Director, Accounting to coordinate and integrate budgeting, invoicing, expense tracking, and revenue management with other finance functions.
  • Maintain regular communication with COO, departmental colleagues, and program directors regarding budget and contracting issues.

Systems and Policies

  • Streamline processes and expand the use of online financial management (ERP) and related systems’ functionality; develop enhanced and automated financial controls.
  • Regularly document and update policies and procedures, disseminate to HRiA staff, and ensure compliance.
  • Work closely with the COO and team to identify areas of concern, trends, and opportunities for systems improvement.

Budgeting and Reporting

  • Develop, update, and ensure the accuracy of the organizational budget.
  • Monitor revenue and spending against budget, including timely reporting and thorough analyses of variances.
  • Work with department heads and provide oversight for annual budgets and ongoing projections for all departments, providing analytics to develop and monitor revenue and surplus targets.
  • Work with Budget and Contracts and program staff to develop and/or review high profile project/contract budgets.
  • Conduct forecasting for the organization as a whole and work closely with program directors to conduct analyses of budget vs. actuals vs. Forecast.
  • Prepare financial reports and analyses for external clients, senior management, finance committee, and board of directors.
  • Co-lead bi-monthly departmental budget meetings with senior leadership.
  • Prepare for and provide budgets and contracts data for the annual audit, liaise with Senior Director, Accounting, provide higher level organizational data, ensure the accuracy of data provided by staff, and manage PBC requests to meet deadlines.

Contracting and Compliance

  • Oversee client, subcontractor, and consultant contracting; review and approve modifications to standard clauses.
  • Ensure proper execution of contracts and oversee compliance with contract terms and government regulations.
  • Oversee contracts database and ensure timely invoicing, reporting, and consistency with budget data.
  • Serve as point person for funder audits and reviews.
  • Oversee state registrations, annual reports, and other filings, including the Federal Indirect Rate Proposal.

Other

  • Participate as a member of the Senior Leadership Team to address organizational strategy and management.
  • Perform other duties as assigned.

Candidate Qualifications:

This position requires:

  • A Master’s Degree in accounting, business administration or related field with ten years’ experience in nonprofit finance,
    or
  • A Bachelor’s Degree in accounting, business administration or related field with a minimum of fourteen years’ experience in nonprofit finance.
    and
  • A minimum of six years’ experience in management and supervision.

Technical knowledge, skills, and experience, including:

  • Financial management (ERP) and other finance-related systems.
  • Nonprofit fund accounting and GAAP.
  • Advanced Microsoft Excel and Office 365.
  • Systems, policy and procedures, and report development.
  • Project management.
  • Supervision, team, and staff development.
  • Ability to effectively communicate key data.

Personal and professional characteristics, including:

  • Collegial and outgoing nature with strong interpersonal skills.
  • Demonstrated ability to prioritize and coordinate multiple projects simultaneously while maintaining vigilant attention to deadlines and details.
  • Ability to work independently, be self-motivated, and to delegate appropriately.
  • Effective verbal communication skills and the ability to produce polished written work.
  • Demonstrated resourcefulness, creativity in problem solving and overall good judgment.
  • A commitment to value diversity of thought, backgrounds, and perspectives.
  • Ability to work calmly under pressure and with a sense of humor
  • Integrity beyond reproach with a passion for the work of the organization and its success.

This description is intended to indicate the kinds of work duties that will be required in this position. It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

Starting salary range: $120,000 to $140,000.

HRiA offers an attractive benefits package including employer funded medical, dental, vision, disability and life insurance, and employer contributions to a tax-deferred annuity.  Additionally, employees enjoy flexible work schedules and other policies that promote work/life balance, vacation starting at 4 weeks, 13 paid holidays, plus office closure time for the last week of December.

This role may be performed remotely or in-office.

This is an exempt, full-time position with the opportunity to work remotely or from our downtown Boston office.

HRIA requires that staff be up to date on their COVID-19 vaccinations and must show proof of vaccination upon hire.

HRiA seeks to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

About Health Resources in Action (HRiA):

Health Resources in Action (HRiA) is a non-profit, public health consulting organization with a mission to help people live healthier lives and create healthy communities through prevention, health promotion, policy, and research. With an emphasis on community engagement and commitment to racial and healthy equity, HRiA has earned a national reputation as a leader in the fields of public health and social change. We work with diverse clients who share our vision of healthier communities, including the U.S. Centers for Disease Control and Prevention, the U.S. Department of Health and Human Services, state and local health departments, hospitals, and private/corporate philanthropic entities.

Since its founding in 1957, HRiA has been at the forefront of public health, leading the way to promote healthier and more vibrant communities. Our work recognizes the impact of structural racism and social and economic factors on health outcomes. Our health equity framework centers racial equity and guides our work with communities, partners, and clients as well as our internal policies and processes. HRiA is also a member of the National Network of Public Health Institutes with over 40 affiliates across the country.

HRiA’s core services span five programmatic clusters: capacity building assistance, grantmaking, research and evaluation, public health services (2023), and health and racial equity. Each cluster is led by a Vice President (VP). In addition, the VP/Chief Operating Officer (COO) oversees an internal administrative and finance cluster comprising our accounting, budget and contracts, and human resources teams.

HRiA is headquartered in Boston, MA, and has over 225 staff members located in Massachusetts and in over 30 other states across the US.



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