Program Coordinator, Policy & Practice

Brief Overview:

We are searching for a full-time Program Coordinator to join HRiA’s Policy & Practice team. This is an exciting opportunity to help build the capacity of people and organizations to advance health and racial equity. Primarily, this position will support the development and implementation of the Racial Equity and Leadership Initiative, participating in a cross-organizational team to train the City of Boston’s 18,000 employees and engage departments in planning efforts to operationalize racial equity.

This is an exempt, full-time position that can be based remotely or in our Boston office once it reopens in 2021 (exact timing to be determined). Funding for this role goes through November 2021; however, we have 180 active projects and for good performers, we work hard to find other opportunities as projects end. That starting range for this position is in the mid 40’s. 

Position Description:

Health Resources in Action (HRiA) is a non-profit, full-service consulting organization with a mission is to help people live healthier lives and create healthy communities through prevention, health promotion, policy, and research.  With our emphasis on community engagement and commitment to racial and healthy equity, HRiA has earned a national reputation as a leader in the fields of public health and social change. We work with diverse clients who share our vision of healthier communities, including the U.S. Centers for Disease Control and Prevention, the U.S. Department of Health and Human Services, state and local health departments, hospitals, and private/corporate philanthropic entities.

Since its founding in 1957, HRiA has been at the forefront of public health, leading the way to promote healthier and more vibrant communities. Our work recognizes how structural racism and social and economic factors impact health outcomes. Our health equity framework centers on racial equity and guides our work with communities, partners, and clients as well as our internal policies and processes. HRiA is also a member of the National Network of Public Health Institutes comprising over 40 affiliates across the country.

HRiA’s core services include capacity building assistance (e.g., training, technical assistance, policy, advocacy, and communications), grantmaking for biomedical research and community health initiatives, and research and evaluation (including community health improvement services).

HRiA offers strong benefits to its employees, including competitive salaries, health insurance and retirement benefits and four weeks’ vacation. It is a supportive and exciting environment in which to work and to build a career.

The Program Coordinator will work collaboratively with a cross-disciplinary team to support the development and implementation of projects and programs, communications and marketing, training and event planning, logistical support, and other vital needs of the Policy and Practice team and HRiA’s equity-focused initiatives. The ideal candidate is committed to social justice and a passionate advocate of health and racial equity, with an interest in examining the root causes of inequities and how racism is a public health crisis. The Program Coordinator will report to HRiA’s Managing Director of Health Equity.

Duties and Responsibilities:

Management

  • Communicate effectively, efficiently, and appropriately with team members and team leads, and the HRiA supervisor.
  • Coordinate and participate in team meetings and collaborate with project leads and supervisors.

Project Work

  • Support the development and implementation of workplans to help organizations advance health and racial equity.
  • Coordinate and maintain systems of internal communication and work coordination of team members, including but not limited to, scheduling, developing and disseminating meeting materials, notetaking, and follow-up support.
  • Coordinate logistics for external client and community meetings, trainings, learning communities, etc., including but not limited to: booking meeting space, ordering food for meetings/events, ordering and organizing supplies, developing, editing, and designing meeting materials, and completing staff travel arrangements.
  • Develop, format, edit and/or proofread written project documents, email communications, and other materials and correspondence for meetings, trainings, conferences, and presentations.
  • Support programmatic efforts including environmental scans, literature reviews, etc.
  • Input data and maintain databases for trainings, e-mail communications, conference registration, and evaluation data; develop regular reports.
  • Respond to project information requests by telephone and e-mail.
  • Support accounts payable and receivable by creating invoices/check requests for payment/billing for vendors, and clients and tracking expenses and income.
  • Support website maintenance, including but not limited to, creating/updating training and technical assistance offerings, marketing materials, and online registration.
  • Support team members in administrative and programmatic activities as requested.

Thought Leadership

  • Maintain or build skills in health and racial equity and related content areas.
  • Contribute to blogs, website content, and other communications efforts to share and promote organizational approaches, expertise, and learning.
  • Present at conferences and events with senior staff, as appropriate.
  • Suggest ideas/improvements in project and/or organizational processes and systems through participation in teams and committees.

 New Business Development

  • Assist with proposal writing and/or submission as needed; this may include working with the Managing Director of Health Equity and Policy and Practice staff to prepare scopes of work and budgets for contract extensions, as well as working with the Development Manager to prepare proposal for rebids or other new opportunities.

Typical hours are Monday-Friday, 9:00 am – 5:00 pm. Additional evening and weekend hours are sometimes required to fulfill the duties of this position.

This description is intended to indicate the kinds of work duties that will be required in this position.  It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision.  The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

Candidate Qualifications:

  • Bachelor’s degree or at least two years of professional experience working in community health and/or health and racial equity-focused efforts.
  • Keen interest in public health and commitment to health and racial equity.
  • Experience in event planning, coordination, and logistical support.
  • Strong organizational and time management skills, and ability to juggle many projects and tasks at once.
  • Organized, detail oriented, and able to meet deadlines.
  • High level of professionalism and self-motivation, with a demonstrated ability to commit to and follow through on projects.
  • Strong written and verbal communication and interpersonal skills, including communicating by video conference, phone, and/or in person (when needed) with community members and organizational partners.
  • Ability to connect well across a diversity of thought, backgrounds, and perspectives.
  • Ability to work as part of a team, but also to work independently and take personal initiative to complete tasks.
  • Keen attention to detail and a strong commitment to high-quality products, customer/client service, and team interactions.
  • Proficiency with Microsoft Office (e.g., Word, Excel, Outlook, PowerPoint, OneNote, Teams).
  • Proficiency in or capability of learning new software (e.g., Zoom, Google Suite – Google Slides, Notes, etc.).
  • Ability to work virtually with a strong and stable internet connection during the COVID-19 pandemic.
  • Flexibility and a sense of humor.
  • Experience working in diverse and multi-cultural settings preferred.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

HRiA offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous vacation starting at four weeks.



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