Brief Overview:
We are seeking a Senior Grants Associate with experience providing subgrants under federal and state government grants and agreements. This position will report directly to the Director, Budgets and Contracts with a dotted line reporting to the Director, Climate and Environmental Justice.
Position Description:
Health Resources in Action, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and social systems. Together with our partners, clients, and collaborators, we create actionable solutions so that all people can thrive.
In 1957, The Medical Foundation (TMF) was created to primarily fund biomedical research in Massachusetts. Since then, we’ve been on a journey of evolution. We changed our name to Health Resources in Action (HRiA) to reflect our impact in the field of public health. Today, HRiA works with individuals, organizations, and communities to drive a policy and systems change approach to advance health and racial equity.
HRiA seeks sustainable solutions for complex problems using an anti-racist approach. We aim to be adaptable and flexible in meeting clients and partners where they are, offering our decades of knowledge and resources to collectively realize our dream of equitable, sustainable health for all. The foundation of this work is centered on our values:
- Health and racial equity by identifying and addressing the root causes of health inequities, intentionally working to shift narratives and power imbalances and disrupt all systems of oppression.
- Leading with heart by demonstrating our passionate commitment to our work, continuously challenging ourselves with humility and vulnerability while pursuing and holding ourselves accountable to our mission.
- Collaboration by intentionally and respectfully leading, partnering, and following to strengthen relationships, uplift different voices and build trust.
- Innovation by driving toward new strategies, questioning norms, and continuously learning and evolving to support the needs of our clients and communities.
HRiA Our diverse staff of over 270 people hail from 30+ states, with a homebase in Boston’s Chinatown neighborhood.
Opportunity:
The Senior Grants Associate will join a cross-disciplinary team, focusing on a new initiative, “Grantmaking to Build Sustained Environmental Justice Capacity and Networks Across New England”, implemented by HRiA with core partners, Alternatives for Community & Environment, Inc. and the New England Grassroots Environmental Fund (see program information page). This three-year, $50 million initiative, which includes distributing $40 million in grants over three years, is funded by the Environmental Protection Agency (EPA). This work is part of the Biden-Harris administration’s Justice40 Initiative, which seeks to deliver 40% of the overall benefits of certain federal investments to historically disadvantaged communities that carry a disproportionate amount of the burden of pollution. Core to this Initiative, our approach aims to eliminate traditional barriers communities face in applying for federal grants. As core partners, HRiA, ACE and Grassroots hold up the Jemez Principle for Democratic Organizing as foundational values.
The Senior Grants Associate will be responsible for the financial, contractual, and compliance components of grantmaking and subawards management under this EPA award, as well as the financial reporting, invoicing, and compliance needs related to the prime award.
This is an exciting, fast-paced opportunity that requires a keen attention to detail, superb organizational skills, and the ability to communicate effectively with both internal and external stakeholders.
Salary and Benefits:
This is a full-time, exempt position with a pay range of $65,000-$75,000 annually plus benefits. Salary is based on skills and experience. HRiA offers health insurance, a retirement plan, flexible summer hours, vacation starting at 4 weeks, 13 paid holidays, and sick time, plus office closure time during the last week of December. The role is remote with the option of being based out of HRiA’s Headquarters in Boston, MA. Limited travel may be required for trainings, retreats, and meetings.
Duties and Responsibilities:
Contracts Management
- Draft subgrantee contracts ensuring accuracy of information and figures. Confirm proper federal provisions and flowdown language have been included
- Confirm that all subgrantee contracts are fully executed and filed accordingly
- Draft sub-awardee contracts for partner organizations, confirming that proper federal provisions and flowdown language have been included
Subgrantee and Subawardee Fiscal Monitoring, Compliance, and Technical Assistance
- Institute subgrantee and subawardee financial invoicing and reporting requirements. Communicate fiscal procedures, requirements, deadlines, and compliance guidelines to subgrantees and subawardees
- Create budget and financial reporting templates for subgrantee use with direction from Director, Budgets and Contracts
- Support the Program Director and/or other team members in the review of budget submissions, budget modifications, and financial expenditure report submissions from subgrantees for completeness and accuracy. Assist the Program Director and/or other team members in follow-up with subgrantees on any missing documentation or corrections
- Assess the risk of each subgrantee and determine if additional monitoring is required. Implement grantee risk remediation plans for grantees with high compliance risk, including the collection and review of back-up documentation with expenditure reports.
- Provide training and TA to subgrantees regarding contract requirements, federal rules and regulations, financial reporting, etc., with direction from Director, Budgets and Contracts
- Cultivate relationships with stakeholders at subgrantee and subawardee organizations, communicating in a respectful, collaborative, and supportive manner
Financial Reporting and Invoicing of the Prime Award
- Complete all cash drawdowns within the federal portal for the prime award
- In conjunction with the program team, complete necessary financial and subgrantee reporting due to the EPA
- Review expense transactions and reclass as appropriate with direction from the Program Director and Director, Budgets and Contracts
- Support the Director, Budgets and Contracts with monthly monitoring of budgets vs. actuals for the prime award, and communicating the financial position and any financial concerns to the program team
- Assist in drafting and submitting any needed budget amendments to the EPA
Cash Management
- Review subgrantee requests for funding, and approve requests for next tranche of funding in conjunction with the program team
- Monitor the return of subgrantee funds back to HRiA due to disallowed expenses or close-out of the subgrant award
- Track invoicing and monitor receivables for the prime award. Follow up on any outstanding receivables in a timely manner
Departmental tasks and other projects
- Attend programmatic, finance, and EPA meetings and trainings
- Provide documentation support during HRiA annual audit and ad hoc EPA desk monitoring
- Other duties as needed and assigned, including but not limited to, supporting on other smaller federal and state grant-making awards
Candidate Qualifications:
- Expertise with US GAAP and US government grant-making rules and regulations, including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards required. Experience with EPA grants management preferred
- Demonstrated experience with fiscal and compliance management and monitoring of sub-awardees and subgrantees
- Commitment to HRiA’s core mission and values and an ability to model those values in relationship with colleagues and partners
- A commitment to value diversity of thought, backgrounds, and perspectives
- Excellent interpersonal, verbal, and writing skills needed to present and communicate effectively with a diverse population of internal and external team members, clients, and partners
- Demonstrated time management and problem-solving skills with an ability to organize and prioritize workload, identify problem areas, and take action to meet deadlines
- Demonstrated attention to detail is a must
- Advanced Excel skills; strong general computer skills (Word, Outlook, databases, etc.); and accounting software experience is a plus
- Minimum of a Bachelor’s Degree in accounting or finance or equivalent professional experience
- 3-5 years of experience in financial grants management and subawardee/subgrantee monitoring, preferably managing a portfolio of multiple public or restricted grant awards and contracts (generally in post-award)
- Flexible work hours required to meet unanticipated work demands and deadlines beyond routine workflow
This description is intended to indicate the kinds of work duties that will be required in this position. It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision. The use of an illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.
How to Apply:
To be considered for this role, please submit a resume and cover letter online.
HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
For more information about the organization visit http://www.hria.org.
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