We are seeking a Program Associate to work on The 84 Movement, a statewide youth tobacco prevention program implemented by HRiA and funded by the Massachusetts Tobacco Cessation and Prevention Program of the Massachusetts Department of Public Health.
This Program Associate will facilitate about 20-30 workshops per year for The 84’s Chapters. Workshops focus on topics including racial justice; mental health; tobacco industry targeting; youth development; and advocacy. In addition, they will provide support to the Statewide Leadership Team and sometimes attend Tuesday meetings at 7pm with the team.
The 84 hosts two events per year that will draw up to 250 youth (in-person when restrictions lift). While the rest of The 84 staff help with planning, the Program Associate will coordinate all components of these large events, in addition to managing the daily administrative tasks of the program. This requires strong attention to detail; an ability to work with and to share power with young people; communication with multiple stakeholders; reports on deliverables; an ability to stay organized; and overall oversight and execution of event logistics.
Finally, the Program Associate will also be responsible for The 84’s communication activities, such as drafting and editing weekly email communications on Mailchimp, updating the website and social media platforms, and coordinating communication efforts for two annual statewide events.
This is a full-time opportunity of 35 hours per week and the salary range is low to mid-$50k, based on skills and experience. The majority of work is completed between 9am-5pm ET, Monday-Friday, though evening and weekend work are sometimes required, including occasionally on Tuesday nights from 7:00-8:30pm ET. The Program Associate must live in Massachusetts, and must have a valid driver’s license, as frequent travel within the state is required. The Program Associate can work from home, though some trips to the Boston office and frequent travel statewide are required. The Program Associate will be supervised by a Senior Program Manager in the TCB Department.
The 84 Movement focuses on racial justice and is striving to become an actively anti-racist movement that centers BIPOC (Black, Indigenous, and People of Color) in its programming. As such, the Program Associate will be expected to have a basic foundational knowledge of structural racism and health equity and will ideally have some experience facilitating on the topic of race. This is an exciting opportunity for someone who is passionate about training and facilitation, youth development, event planning, and tobacco prevention.
The 84 is composed of groups of high-school-aged youth called “Chapters” in about 50 community-based organizations and high schools statewide. It is guided by a Statewide Leadership Team of 19 high school and middle school youth that are an extension of our staff and help make programmatic decisions.
Duties and Responsibilities:
Management and Supervision
Statewide Leadership Team
- Occasionally support a team of 20 diverse high and middle school youth involved in The 84 Movement to serve on the Statewide Leadership Team by providing leadership skill development, college and career readiness support, and racism training.
- Help youth apply for scholarship opportunities, other leadership or service opportunities, and college applications.
- Co-design and implement at least one Statewide Leadership Team overnight retreat and three in-person meetings.
- Guide the Statewide Leadership Team in planning and leading two statewide events and other presentation opportunities as needed.
- Track attendance and communicate regularly with youth to maintain active engagement.
- Solicit regular feedback from youth to improve their overall experience.
- Help develop and facilitate trainings for statewide events, Chapter trainings, and other opportunities as they arise.
- Provide in-person and online facilitation, training, and technical assistance to individuals, youth programs, agencies and government entities in youth leadership, tobacco prevention and community change projects.
- Develop agendas, create content, and co-facilitate weekly Statewide Leadership Team calls occasionally on Tuesday evenings from 7:00-8:30pm ET (or other time as agreed upon by the youth) on systemic racism or other topics that are of interest to the youth.
- Assist in preparing the Statewide Leadership Team for statewide events by using a train-the-trainer model and focusing on public speaking.
- Manage daily administrative tasks including check requests, expense reporting, processing reimbursements, and responding to program information requests
- Coordinate logistics for statewide events and trainings, including preparing materials.
- Maintain mailing, registration, and evaluation databases.
- Coordinate with volunteers about event logistics or other program updates.
- Assemble and ship materials as needed for programming efforts.
- Support other team members with social media, event planning, and recruitment.
- Provide technical assistance to adult advisors of the Chapters to support their efforts.
- Draft, edit, and distribute weekly program-wide emails and newsletters and other correspondence.
- Create content for web posts and social media updates (daily or weekly).
- Manage the schedule of rotating content on the website.
- Organize and manage live social media postings during large statewide events.
- Facilitate and take notes at staff meetings and participate in other departmental and agency activities.
- Suggest ideas and improvements through participation in teams and committees.
- Build knowledge and skills related to tobacco prevention, youth development, and health equity.
- Develop social media plan for each fiscal year to promote The 84 and engage appropriate audiences.
- Help senior staff prepare proposals or scope of work for various funding opportunities
- Gather and prepare proposal documentation (forms, resumes, etc.).
- Experience and skills in facilitation on racism and other equity topic like mental health; tobacco industry targeting; youth development; and advocacy.
- Professional or lived experience working with diverse populations.
- Demonstrated ability to prioritize and coordinate multiple projects simultaneously with strong attention to detail.
- Excellent organizational, initiative-taking, and communication skills.
- At least two years of relevant professional experience or a commensurate combination of education and experience.
- A passion for working with young people and an interest in tobacco and/or substance use prevention; expertise in youth development and cultural competence is a plus.
- Willingness to work occasional evening hours and at least two weekend days per year.
- Strong written and verbal communication skills, including public speaking to youth audiences.
- Ability to type quickly and accurately.
- Ability to facilitate in another language (especially Spanish, Haitian Creole, or Portuguese) is a plus.
- Ability to be creative and engaging, especially with young people.
- The ability to work independently and as part of a team.
- Basic understanding of social media platforms (Facebook, Instagram).
- Microsoft Office proficiency, including database management in Excel.
- A valid driver’s license and willingness to drive since travel throughout Massachusetts (mileage or rental car costs covered by HRiA).
This description is intended to indicate the kinds of work duties that will be required in this position. It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under their supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.
How to Apply:
HRiA is actively seeking to build a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.
HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
To promote equity, we work with potential candidates to set interview times that work for their schedule, including outside the 9am-5pm ET timeframe. If contacted for an interview, please let us know times that work best for you.
HRiA offers an attractive benefits package including medical, dental and life insurance, retirement plan, tax-deferred annuity, flexible work schedules, and generous vacation starting at four weeks.
To apply, submit your cover letter and resume online. Both are required for consideration.
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